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Requisitions is a feature that allows supervisors to manage the order approval process by establishing a per-order, dollar amount spending limit for buyers. Should a buyer exceed their pre-set dollar amount spending limit, a notification is sent to the buyer’s approver to login to airgas.com and either approve or deny the purchase request. Once the order is approved, it will be transmitted to Airgas to be expedited.
If your account would like to be enabled to use the Requisitions feature, simply contact your eBusiness Coordinator who will gather the necessary information and complete the setup process.
Once your account has been enabled to use the Requisitions feature, buyers can logon to airgas.com, locate items they wish to purchase and add them to their shopping cart.
- Upon checking out, if a buyer’s order is below their pre-set dollar amount spending limit, they will be allowed to complete the purchase transaction with Airgas.
- However, if a buyer’s order exceeds the pre-set dollar amount spending limit, a message will display advising that the requisition will be routed to a designated approver, who will either approve or deny the request before an order can be submitted. The approver automatically receives an email notification to logon to airgas.com and either approve or deny the buyer’s pending requisition.
To view a pending requisition, go to the Order Management menu under Requisitions and select Pending Requisitions. Click on the highlighted requisition number to view the details. In addition, the approver also has the ability to edit a PO if necessary.
- To approve a requisition, check the Select box next to the requisition and click the Approve Selected button. The request will immediately be communicated to Airgas along with an email confirmation.
- To deny a requisition, check the Select box next to the requisition and click the Deny button. An email box will appear in which the Approver can send a notification to the Buyer that the entire request is being denied. No communication is made to airgas.
- The Buyer can then begin the requisition process again. Approvers cannot edit a buyer’s requisition, only approve or deny the entire request.
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